Shipments & Packing Manifests
Track each batch of a PO with its own shipment, carrier tracking, and a declared manifest that pre-fills receiving.
What you'll need
A submitted or confirmed PO. A PO can have any number of shipments; their statuses roll up to the PO status.
Adding a shipment
1. On the PO's Shipments tab, click + Add Shipment.
2. Set the status (Confirmed / Ready to Ship / In Transit) and Expected arrival.
3. Paste a Tracking # or URL — a full https:// tracking link works; Ventorie parses the carrier from it.
4. Optionally set a shipment ref, carrier, a destination override, and which line items (and quantities) are in this shipment.
Advance status with Mark Ready to Ship → Mark In Transit → Mark Received. Ventorie stamps the dates and uses them to learn your real lead times.
Carrier tracking
Tracked shipments show a live carrier chip (e.g. "FEDEX · InTransit", "Delivered") refreshed every 30 minutes, and overdue shipments trigger a notification when they sail past their expected arrival.
The packing manifest
The manifest is what the vendor declared they're packing. Click Add manifest on a shipment (or approve a Shipment notice email — the AI fills it from the vendor's packing list). The editor captures:
• Pallets — the count, plus per-pallet contents, weight, and dimensions.
• Lots — SKU, lot number, expiry, and quantity per lot.
Once saved, the shipment shows a chip like "Manifest · 2 pallets · 3 lots".
Why manifests matter
• Receiving pre-fills from declared lots, so lot numbers and expirations don't have to be retyped.
• The ShipBob WRO box plan is shaped by declared pallets.
• If ShipBob later receives different lots than the vendor declared, you get a lot-mismatch alert.
Notifying a non-ShipBob warehouse
For destinations outside ShipBob, click Notify warehouse on the shipment: a prefilled heads-up email with contents, pallets, tracking, and filed documents attached. The recipient is remembered on the location for next time.