Connecting QuickBooks Online

Admin access to your QuickBooks Online company. The whole flow is OAuth — no keys to copy.

1. Go to Integrations → Add integration → QuickBooks Online. 2. Click Connect QuickBooks Online — you're redirected to Intuit to authorize. 3. Back in Ventorie, the QuickBooks card shows Connected with your company name.

On the QuickBooks card, the COGS Sync section has three account pickers: • COGS Account — the expense line debited (e.g. "Cost of Goods Sold"). • Inventory Asset Account — the balance-sheet account credited as inventory leaves stock; use the same account your inventory purchases post to. • Packaging Materials Account (optional) — the Inventory Asset sub-account your packaging purchases post to (e.g. "Inventory Asset : Packaging Materials"). Set it if your products have packaging components in their BOM. Recommended: post one summary journal entry per month from Financials → Accounting (the A2X model — one clean COGS line per month). If you prefer an entry per order as it ships, tick Auto-sync on fulfillment; monthly summaries skip per-order-synced orders, so the two never double-post.

When a purchase order with packaging components in the BOM is received, Ventorie consumes the packaging and folds its cost into the finished goods' unit cost — so COGS automatically includes packaging when those units sell. In QuickBooks, that value starts out in your Packaging Materials sub-account (where the packaging bills posted). The Packaging → Inventory Asset card on Financials → Accounting posts one journal entry per month (PKG-YYYY-MM) that moves the consumed value into Inventory Asset, keeping both accounts accurate. The card only appears once receipts have consumed packaging, and repeat posts only cover new receipts — never duplicates.

The AR Sync section maps where pushed AR invoices and payments land: • Income Account — the revenue line each invoice credits (pick something like "Sales — Wholesale" to keep wholesale visible on your P&L). • Deposit Account — where recorded payments post. Choose Undeposited Funds if you batch deposits, or your checking account for one-to-one ACH/wire payments. If you invoice in multiple currencies, you'll see one deposit account per currency — QBO bank accounts are currency-denominated, and only matching accounts are offered.

Vendor invoices push to QBO as Bills; bill payments flow both directions (payments made inside QBO come back automatically via webhooks plus a 6-hourly reconcile sweep). AR invoices and payments push with the Push to QBO buttons. Monthly COGS and the packaging re-bucket entry post from Financials → Accounting.