Purchase Orders

Go to Procurement → Purchase Orders → New PO. Select a vendor, set an expected delivery date, and add line items. Each line item is a product + quantity + unit cost. Ventorie pulls the default unit cost from the product record but you can override it per-PO. POs start in Draft status and can be edited freely until sent.

A purchase order moves through these statuses: • Draft — being prepared, not yet sent • Sent — transmitted to the vendor (via email or manually) • Partially Received — some line items received • Received — all items received and inventory updated • Cancelled — PO voided You can also mark a PO as 'On Hold' if there's a vendor delay.

When stock arrives, open the PO and click 'Receive'. For each line item, enter the quantity actually received (which may differ from the ordered quantity). Ventorie creates inventory adjustment events for each received line, automatically updating the on-hand quantities at the destination location.

Vendors are managed under Procurement → Vendors. Each vendor has contact info, payment terms, default lead time, and associated products. Lead times feed into replenishment calculations so Ventorie can suggest reorder dates that account for supplier delivery windows.

Supplier invoices can be recorded against received POs under Procurement → Invoices. Link an invoice to a PO to track what has been billed vs. what has been received. Invoice data is used in landed cost and COGS calculations.