Managing Inventory
Live positions across all locations, manual counts and adjustments, time-travel views, and automatic loss detection.
Inventory positions
The Inventory page shows every product × location position:
• On Hand — physical units at the location.
• Reserved — allocated to open sales orders.
• Available — on hand minus reserved.
Every change — sync, receipt, adjustment, count — writes an inventory event, so each position has a complete audit trail.
Where inventory comes from
1. 3PL connectors (ShipBob, ShipHero, ShipMonk) — fulfillable quantities per FC, synced automatically.
2. PO receipts — receiving stock adds it at the destination.
3. One-time Shopify import — Import now on the Shopify connector card.
4. Manual counts and adjustments — see below.
Counts and adjustments
Click Enter count on the Inventory page to record a known on-hand count — including as of a past date: Ventorie subtracts orders shipped since then to compute the current quantity, and shows a preview before applying. Per-position adjustments live on the Inventory → Adjustments page; every change is timestamped and attributed.
Viewing inventory as of a date
Use the "View inventory as of" picker to time-travel the whole inventory view to any past date and time — useful for month-end reconciliation and "what did we actually have" questions.
Automatic loss detection
Every hour, Ventorie scans 3PL sync adjustments for unexplained inventory drops (both an absolute and a percentage threshold must trip). Detected losses appear on the Adjustments page with a review workflow and a "Potential inventory loss" notification. Filter the page by Losses only / Gains only / All.